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| HBS Solution [HBS Financial Localization Solution(FLS)] |
| eClaim Localization |
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| Nowadays, many companies deal with reimbursement issues in purely manual way, which results in a lot of management shortcomings. For high-levels, it is difficult to eradicate unreasonable expenses and overspending / waste, and there is no reliable data reference when companies budgeting for Travel Expenses. Finance Department can not track real-time cash flow of actual cost compared with budget and the cost of processing claim is so high that expenses swallow up profits. Employees spend much working time in form filling, the high-levels spend much time in approval process and meanwhile several Finance Clerks have to be involved in dealing with claim issues. The Reimbursement SOP is always unable to be executed due to artificial factors! As to staff, they are not satisfied with long-term reimbursement procedure; as to finance department, they are unable to reserve entries because certain employees are also of long-term loans. The inconvenience of checking ex-loans brings on chaos management. Finance department always need to find corresponding claims out in heaps of documents. Handling claims by hand, employees have to re-calculate all items, especially for travel grants. The various standards about grants lead to heavy workload and are error-prone. Employees have to key in all claim information into computer by hand and make accounting vouchers. However, It is always impossible to accurately reflect the reimbursement on time due to heavy workload. Moreover, for department managers, it is hard to governance if the fellows go out for business trip without applying for reimbursement in advance. And, it is also hard for managers to control costs if they are on trip themselves. Thirdly, for staff, it is error-prone to fill out claims manually and it not convenient to re-calculate total expense. Usually, staff are confused owing to complex and ever-changing grant standards. Therefore, they often break rules of SOP and fail to have reimbursement payment. With a variety of applications, documents, procedures, approval are always pending for signing and sealing. If leader is off-the-job travel, the reimbursement process can only be shelved. |
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| HBS Electronic Claim Processing System - HBS eClaim is an internet-based automated reimbursement management solution that can drastically reduce the administration costs and shorten the circle time of reimbursement procedure. It links expense with budget over the Internet which realize the real-time control of expense, the cash flow in departments and subsidiaries can be supervised. HBS eClaim can seamlessly integrate with popular ERP financial modules and produce voucher record automatically. Interface with bank payment system can be provided upon request. |
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- To realize electronic loans, reimbursement and payment (bank transfer, cash and bank account number) workflow and enhance the efficiency of financial and corporate-related approval processing.
- Transparent management costs: department supervisor, cost center supervisor, financial control manager and financel clerks can handle and conduct real-time approval management for expenses.
- Unify corporate cash flow SOP, standardize finance control procedures, avoid cash disbursement scattering and better control costs and expenditure.
- The real solution for slow reimbursement , especially for employees who are on business trip or long-term foreign.
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